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Documentation

Coverage

Documentation

FIRE INSURANCE

MATERIAL DAMAGE CLAIMS
  • Claim form duly filled in & signed
  • F.I.R, if filed
  • Fire Brigade Report (internal or external or both as the case may be)
  • Forensic department's report, if applicable
  • Laboratory test report, together with the mandate given, if applicable
  • Record of labour involved in activities related to claim
  • Inventory of loss
  • Original repair/replacement bills with receipt
  • Photographs if arranged
  • Departmental Note on the incident
  • ​Books of accounts
LOSS OF PROFITS INSURANCE
  • Claim form duly filled in & signed
  • F.I.R, if filed
  • Books of accounts
  • Activities carried out at other premise
  • Details of savings in standing charges
  • Details of increased cost of w​orking
  • ​Details of trends in business

MARINE INSURANCE

  • Original Insurance Policy (Specific)
  • Original Contract of Affreightment for applicable mode of transport - negotiable B/L with terms printed on reverse/AWB/lorry receipt/railway receipt/post parcel receipt/courier receipt (for modes of transport – steamer/air/road/rail/post/courier)
  • Commercial invoice and packing list – original should be called for if claim amounts above a specific limit, say Rs 1 lac whereas per process recovery would be pursued directly or through legal / quasi-legal procedure
  • Original damage certificate, open delivery certificate, short landing certificate, non-delivery certificate, landing remarks certificate, equipment interchange receipt, certified extract of remarks made in the delivery or complaints book at railway stations as applicable depending on the type of claim ie, damage claim, short-landed, non delivered in part or full etc
  • Copy of bill of entry in cases of import where duty element will be reflected for cases where duty element is also covered
  • Copy of application filed with customs for refund of duty wherever applicable
  • Copy of correspondence exchanged with carriers
  • Copy of correspondence exchanged with suppliers (with their response) in short-packing cases (for short receipt claims from intact packages)
  • Original Steamer survey report, joint inspection report, survey report with photographs
  • Notice of loss and subsequent Formal Claim by Insured/Consignee on third parties duly acknowledged, with postal receipts and replies from third parties, if received This should be done within the limitation period laid down as per norms for each mode of transit
  • Original repair bills with receipt/proform ​a Invoice for value of items lost/damaged
  • Original Letter of Subrogation cum special power of Attorney
  • Discharge receipt/ voucher
  • Photographs if arranged
  • ​Formal claim bill listing in detail with breakup of the items being claimed for and working of the amount being claimed

ENGINEERING INSURANCE

MATERIAL DAMAGE CLAIMS
  • Claim Form duly filled in & signed
  • Original repair bills with receipt
  • Photographs if arranged
  • Log book details/extracts
  • Repair agency’s report detailing their findings on cause and the repair procedure suggested
  • Departmental Note on incident and repairs to be undertaken
  • Specification of Repair form filled by the repairer
LOSS OF PROFITS INSURANCE
  • Claim Form duly filled in & signed
  • Books of accounts
  • Record of labour involved in activities related to claim
  • Details of savings affected in standing charges
  • Claim bill
  • Details of increased cost of working
  • ​Details of trends of business
MARINE CUM ERECTIONS ALL RISKS INSURANCE
  • Claim Form duly filled in & signed
  • Record of Labour involved in activities related to claim
  • Inventory of loss
  • Original repair bills with receipt
  • Photographs if arranged
  • Makers report detailing extent of loss, cause and suggested repair procedure
CONTRACTORS ALL RISKS INSURANCE
  • Claim Form duly filled in & signed
  • Record of labour involved in activities related to claim
  • Inventory of loss
  • Bills of quantities
  • Copy of original agreement along with supplementary agreements
  • Abstract of relevant portion of running account bill
  • Original repair bills with receipt
  • ​Photographs if arranged
BOILER AND PRESSURE PLANT INSURANCE
  • Claim Form duly filled in & signed
  • Original repair bills with receipt
  • Details of third party claims
  • Photographs if arranged
  • Boiler inspectorate’s report
ELECTRONIC EQUIPMENT INSURANCE
  • Claim Form duly filled in ​& signed
  • Original repair bills with receipt
  • Photographs if arranged
  • AMC/Repair agency’s report detailing extent of damage, cause and suggested repair procedure
  • ​Report filed by the AMC in the visit immediately preceding the loss d​ate

MISCELLANEOUS INSURANCE

BURGLARY INSURANCE
  • Claim Form duly filled in & signed
  • Claim Bill with supporting documents
  • First Information Report/Final Investigation Report
  • Photographs if arranged
  • Letter of Indemnity
​BAGGAGE INSURANCE
  • Claim Form duly filled in & si​​gned
  • FIR /Final Investigation Report/Certificate from transport agency
  • Claim bill
  • Document to substantiate loss
  • Letter of indemnity
CASH IN TRANSIT INSURANCE
  • Claim Form duly filled in & signed
  • Claim bill
  • FIR / Final Investigation report
  • Statement of witnesses ,if any
  • Document to substantiate loss
  • Records of Departmental proceedings where applicable
  • ​Letter of indemnity
FIDELITY GUARANTEE INSURANCE
  • Claim Form duly filled in & signed
  • Details of amounts / deposits adjustable towards the claim
  • Claim bill
  • FIR/Final Investigation report
  • Document to substantiate loss
  • Notarised written statements from the employee concerned/other relevant persons
  • Records of departmental proceedings where applicable
  • Letter of Indemnity
ALL RISKS INSURANCE
  • Claim Form duly filled in & signed
  • Claim bill
  • FIR /Final Investigation Report (for theft/RSMDT claims)
  • Statement of witnesses ,if any
  • Document to substantiate loss like Valuation certificate, Invoices, Inventory etc;
  • Letter of Indemnity
WORKMENS COMPENSATION INSURANCE

GENERAL FOR ALL TYPES OF CLAIMS:

  • Claim Form duly filled in & signed
  • Claim b​ill

TEMPORARY DISABLEMENT CLAIMS:

  • Medical certificate regarding cause & duration of Disablement
  • Medical Bills

PERMANENT DISABLEMENT CLAIMS:

  • Medical certificate regarding Disablement
  • Memorandum of Agreement as per WC Act between Insured and the injured workman

FATAL CLAIMS:

  • Death certificate
  • Copy of post mortem report
  • FIR / Final Investigation Report
  • Form A of WC Act duly completed by the insured
  • Statement of witnesses, if any

LIABILITY INSURANCE

PRODUCT LIABILITY INSURANCE
  • Incident report
  • Police report
  • Photos of damaged property and location
  • CCTV footage showing circumstances of incident
  • Assessment report from repairer on the cause and extent of the property damaged
  • Repair/replacement quotations/invoices
  • Tenancy and/or contract agreement with independent contractors (where applicable)
  • ​Third party claimant’s letter of intention to claim, writ summons, etc.

Disclaimer:

The above list is only indicative and additional documents if required for substantiation of claims may be called for. ​provisions relating to MODVAT to be understood and adjusted accordingly in the claim.

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